Documents and data
Contract document intelligence
Contracts and supplier documents are classified, extracted and checked before they enter the register.
Fictional scenario. An example situation that illustrates the approach. It is not a client project and describes no measured results.
Business problem
A fictional manufacturer maintains its contract register by hand. Deadlines and terms are missed.
Assumptions
- Contracts follow a few templates.
- There is a register with an API or a spreadsheet.
- A lawyer defines the important fields.
Constraints
- No automated interpretation of legal clauses.
- Documents stay in the current store.
- Full traceability of what was extracted.
Reference architecture
Components by stage — an illustration, not a running system and not a certified design.
01Trigger
- New document in the store
02Input
- OCR
- Classification by type
03AI and rules
- Field extraction
- Date and amount checks
04Review
- A lawyer checks low confidence
05Output
- Register entry
- Deadline reminders
The diagram as a list
| Stage | Components |
|---|---|
| Trigger | New document in the store |
| Input | OCR, Classification by type |
| AI and rules | Field extraction, Date and amount checks |
| Review | A lawyer checks low confidence |
| Output | Register entry, Deadline reminders |
Interfaces
| From | To | Via |
|---|---|---|
| Store | Queue | "New document" event |
| Extraction service | Register | API write behind approval |
| Register | Calendar | Reminders |
Data flow
- The document is classified.
- Fields are extracted with confidence and their position in the text.
- Rules check dates and amounts.
- A person confirms when in doubt.
- The entry points to the original.
Security boundaries
- Access only to the contracts folder.
- No documents sent outside the EU.
- Every extraction is logged.
Where a person approves
- Every low-confidence entry.
- Changes to the list of fields.
Delivery phases
01 · Discovery
Document types and fields.
02 · Pilot
One contract type, suggestions only.
03 · Integration
Register writes behind approval.
04 · Operation
Evaluation set and error monitoring.
Limitations
- Not a legal analysis.
- Non-standard contracts need a person.
Trade-offs
- More fields — more value but more reviews.
- Text position for every field — slower but verifiable.
Related services
Related assessments
Integration patterns used
Workshops and assessments
Facing something similar?
We start with an assessment of where you are and propose a realistic first phase.